Privacy Policy

We process personal data collected during visits to our website, taking into consideration the applicable data protection regulations. We do not publish your data or pass them on to third parties for unjustified reasons. Below is an explanation as to the data we collect during your visit to our website and exactly how these are used:

A. General information

1. Scope of data processing

Generally, we only collect and use personal data if this is required in order to provide a functional website, as well our content and services. Our users’ personal data are only collected and used after obtaining the consent of users. An exception is made in cases in which the processing of the data is legally permitted.

2. Legal basis for the data processing

If we obtain the data subject’s consent for personal data processing operations, Article 6(1)(a) of the General Data Protection Regulation (GDPR) serves as the legal basis.

In the case of processing personal data required for the fulfilment of a contract, the contractual party of which is the affected person, Article 6(1)(b) of the GDPR serves as the legal basis. This also applies to processing operations required for pre-contractual measures.

If the processing is required in order to safeguard a legitimate interest of INM or a third party and the interests, fundamental rights and fundamental freedoms of the data subject do not outweigh this legitimate interest, Article 6(1)(f) of the GDPR serves as the legal basis for the processing.

3. Data deletion and storage duration

The data subject’s personal data are deleted or blocked as soon as the purpose for which they were stored lapses. In addition, the data may be stored if this is stipulated by the European or national legislator in European Union regulations, laws or other provisions to which INM is subject. The data are also blocked or deleted if a storage term prescribed by the named standards expires, unless further storage of the data is required in order to conclude or fulfil a contract.

4. Responsible’s contact details

Responsible for the purposes of the General Data Protection Regulation and other national data protection laws, as well as other data protection regulations is:

INM – Leibniz-Institut für Neue Materialien gGmbH
Campus D 2 2
66123 Saarbrücken, Germany
+49 (681) 9300-0

5. Data protection officer’s contact details

The responsible’s data protection officer is

Stefan Brück
INM – Leibniz-Institut für Neue Materialien gGmbH
Campus D 2 2
66123 Saarbrücken, Germany
+49 (681) 9300-245

B. Provision of the website and creation of logfiles

Our servers and applications automatically collect data and information from computer systems during every visit to our website.

The following data are collected temporarily:

  • Your IP address
  • Date and time of access
  • Address of referring site
  • Name and version of your browser/operating system (if transmitted)

The data are stored in the log files on our system. These data are not stored together with the user’s other personal data.

Article 6(1)(f) of the GDPR provides the legal basis for the temporary storage of the data and logfiles. Logfiles are stored in order to guarantee the functionality of the website. In addition, we use the data to optimise the websites, carry out troubleshooting and ensure the security of our IT systems. We also have a legitimate interest in data processing for these purposes in accordance with Article 6(1)(f) of the GDPR.

The data are deleted as soon as they are no longer required to achieve the purpose for which they were collected. In the event that the data are collected to provide the website, this is the case when the respective session has finished. In the case of the storage of the data in logfiles, this is the case after seven days at the latest. An extension of the storage period is possible. In this case, the users’ IP addresses are deleted or scrambled so that it is no longer possible to assign the visiting client.

Collecting and storing the data in logfiles is necessary to the operation of the website. Consequently, the user is unable to opt out.

C. Use of cookies

Our website uses no technical cookies.

We do not use cookies on our website that facilitate an analysis of the user’s online behaviour.

D. Data collected during abstract submission

We collect with the “Formidable Forms” plugin:

  • Your name (to identify you)
  • Your institution (to learn about your scientific interests and to identify you unambigiously)
  • Your email address (to contact you regarding the status of your abstract and other communication necessary for organizing the conference)

The data you enter in the form stored locally on our webservers. IP adresses are not collected.

Accepted abstracts will be made available on the website before the conference. This includes also the contact information given on the abstracts.

Data storage

Your Personal Data is stored for no longer than the time required for the purpose for which it was collected and/or processed as previously described within the limits of the applicable legal and contractual, tax, and social provisions and to protect its lawful interests (for the processing of personal data based on the legitimate interest of the organizers of the Engineered Living Materials conference, within the meaning of the regulations, for example, those set up to monitor communication actions).

At the end of the time for which your personal data will be stored, we will either:

  • Delete or securely destroy personal data
  • Anonymize personal data

Your rights

If you wish to correct, block, delete or obtain information about the personal data stored about you, or if you have any questions regarding the collection, processing, or use of your personal data after registration, or if you wish to revoke any consents granted, please contact the following e-mail address:

E. Data transmission

Your personal data are only transmitted to state institutions and authorities when required by law or for law enforcement purposes due to attacks on our network infrastructure. The data are only passed on to third parties for purposes related to organizing the conference.

F. Rights of affected persons

As the data subject whose personal data are collected as part of the aforementioned services, you have the following rights insofar as there are no legal exemptions to be applied in individual cases:

  • Access (Article 15, GDPR)
  • Rectification (Article 16, GDPR)
  • Erasure (Article 17(1), GDPR)
  • Restriction of processing (Article 18, GDPR)
  • Data portability (Article 20, GDPR)
  • Objection to processing (Article 21, GDPR)
  • Revocation of consent (Article 7(3), GDPR)
  • Right to lodge a complaint with a supervisory authority (Article 77, GDPR). For INM, please refer to:
    Saarland Independent Data Protection Centre
    Fritz-Dobisch-Str. 12
    66111 Saarbrücken, Germany

Depending on the contractors and tools we are working with during the conference, the information on this page may be adjusted and change accordingly. Last changed: 27 June 2023
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